I came up with the abbreviation OZOSAAI myself and it keeps me focused: O plums self care Start up (connect laptop and phone) S tilte (or Sound without vocals if that increases your concentration) Check agenda Check actions (see your task list or Excel overview) check inbox What does the O SO BORING day routine get you? Creating your regular pattern of order and checking everything provides an overview. The reminders are actually the flags that keep you on track. Because you don't immediately jump into a task, you oversee the slalom of your day in advance. 2.
Organize folders easily Simplify the folder structure of your files. Create 6 to 9 folders. The trick is to name the main or focus areas of your job quite abstractly. Think of 6 thematic (project) folders and the folders: 7. Team, 8. Trends/Reference 9. Employer Do not create any deeper folders except for photos or a 'Z bak' for all the 'old stuff'. When you have job function email list created the folders, you also create the same archive folders in your e-mail program. Put asign in front of it. Also, teach yourself to clearly define file names. You start with a date and end with a version number. Example: '20221014 Schedule and Organize Notes v1'. Another regular exercise habit.
Also read: The top 12 tools, lifehacks & apps for 2022 The tool: Microsoft Explorer If you work in a Microsoft Office 365 environment, using Microsoft Explorer (Ctrl+E) is very obvious. But within other tools such as OneDrive or Google Drive you can of course assume the same folder structure. What does 9 folders give you? The answer is: overview and tranquility. The temptation can be great to create more folders anyway. But overseeing more than 9 is difficult for all people. 3. Organize communication work through one spreadsheet Create a project overview so that you can see which projects you are working on. Discuss your project overview regularly with a colleague or with the project leader.